SchooloPlanner Help

What is SchooloPlanner?

SchooloPlanner transforms your Schoology iCal calendar into a powerful task management system. It works like Google Tasks or Apple Reminders, automatically syncing your assignments and helping you stay organized.

First-Time Setup

Overview

The Tasks page is your main assignment hub, showing all synced Schoology assignments organized by due date.

Understanding the Views

Assignment Details

Each assignment card shows:

• Title – Assignment name
• Due Date & Location – When it's due and the class
• Description – Full assignment details (expandable if long)
• Assignment Link – Quick access to open in Schoology (extracted from description)

Checking Off Assignments

• Click the checkbox next to any assignment
• It automatically moves to the Completed tab
• Completion status saves in your browser
• Reloading won't undo your progress

Adding to Todo List

Want to track an assignment in your custom Todo List? Click the "Add to Todo" button on any assignment to create a todo item with all the details pre-filled.

What's the Difference?

While Tasks shows your synced Schoology assignments, the Todo List is your personal workspace for:

• Breaking down large assignments into subtasks
• Adding non-school tasks
• Setting custom priorities
• Organizing with tags

Creating Todos

Filtering & Sorting

Sort by:

• Priority – High → Medium → Low, then by due date
• Due Date – Soonest first, then by priority

Priority System

• High Urgent or important tasks
• Medium Regular tasks (default)
• Low Nice to have or low urgency

Monthly Overview

The Calendar shows all your assignments in a traditional month view, making it easy to see what's coming up at a glance.

Navigating

• Previous/Next arrows – Move between months
• Today button – Jump back to current month
• Click any assignment – View full details in a popup
• Keyboard shortcuts – Use Ctrl/Cmd + T for today, arrow keys for month navigation

Assignment Colors

• Blue/Accent – Active assignment
• Red – Overdue assignment
• Gray – Completed assignment

Show More/Less

If a day has many assignments, you'll see a "+X more" indicator. Click it to expand the day and see all assignments.

What is the Pomodoro Technique?

The Pomodoro Technique is a time management method that uses a timer to break work into focused intervals (traditionally 25 minutes) separated by short breaks.

Using the Timer

• Select Mode – Choose between Work, Short Break, or Long Break
• Set Focus Task – Click "Select Task" to choose what you're working on from your Todo List
• Start Timer – Click the Start button to begin
• Track Progress – View completed Pomodoros and total focused minutes
• Customize Durations – Adjust work and break lengths in the settings section

Session Statistics

The timer tracks your daily productivity:

• Completed Pomodoros – Number of work sessions finished today
• Total Minutes – Sum of all work session time today
• Daily Reset – Stats automatically reset at midnight each day

Focus Task Integration

Connect your timer to your Todo List for better focus:

• Select any task from your Todo List as your current focus
• View task details including priority, due date, and tags
• For assignment tasks, quickly access the assignment link
• Stay accountable by committing to one task per Pomodoro

Global Shortcuts (All Pages)

Tasks Page Shortcuts

• Ctrl/Cmd + Z – Undo last action (checking off, etc.)
• Ctrl/Cmd + K – Focus search bar

Calendar Page Shortcuts

• Ctrl/Cmd + T – Jump to today's date
• Ctrl/Cmd + ← – Go to previous month
• Ctrl/Cmd + → – Go to next month

Todo List Shortcuts

• Ctrl/Cmd + Z – Undo last action (session only)

Desktop Notifications

SchooloPlanner can send browser notifications to help you stay on top of your assignments and tasks.

Notification Types

Pomodoro Notifications

The Pomodoro timer sends completion notifications:

• Work Session Complete – When your focus time ends
• Break Complete – When it's time to get back to work
• Includes sound/vibration (browser dependent)
• Appears even if tab is in background

Managing Notifications

Search & Filter

Use the search bar on the Tasks page to find assignments by:

• Assignment name
• Description content
• Class/location

Works in both To Do and Completed tabs.

Undo Function

Made a mistake? No problem!

• Click the ↶ Undo button in the top right
• Or press Ctrl/Cmd + Z
• Undoes your last action (checking off, editing, deleting)
• Can undo up to 50 recent actions

Auto-Refresh

Assignments automatically sync from Schoology:

• Default: every 120 seconds (2 minutes)
• Change in Settings under "Auto-refresh"
• Minimum: 10 seconds
• Manual refresh: Click "Save & Refresh" in Settings

Start Date Filter

Hide old assignments you don't care about:

• Set a "Start date" in Settings
• Only assignments due on/after this date will show
• Auto-sets to your earliest assignment by default
• Leave blank to show everything

Theme Customization

Keyboard Shortcuts

Navigate faster with keyboard shortcuts:

• Press ? on any page to see all available shortcuts
• Use Ctrl/Cmd + 1-4 to switch between pages
• Calendar navigation with arrow keys
• Undo actions with Ctrl/Cmd + Z

Desktop Notifications

Stay on top of deadlines:

• Alerts for assignments due within 1 hour
• Reminders for overdue work
• Pomodoro session completion notices
• Only sent once per task per day

Data Privacy

Daily Workflow

Organization Tips

• Bookmark the app – Add to your browser favorites or home screen for quick access
• Use tags wisely – In Todo List, organize tasks by subject, type, or context
• Break down big projects – Create multiple todo items for large assignments
• Check "Upcoming" regularly – Stay ahead by reviewing what's coming next week
• Use the search – Quickly find specific assignments without scrolling
• Try Pomodoro – Use the timer to maintain focus during study sessions

Troubleshooting